Struggling to Explain How Your Service Affected Your Health?
You’re not the only one.
Many veterans feel stuck when trying to describe the impact of their service. You know the pain, the trauma, and the ongoing challenges, but putting that into words? It’s tough.
Yet that’s exactly what the VA needs to see.
Without a clear, fact-based statement, even strong claims can face long delays or, worse, get denied entirely.
At Clamon Counseling Services, we’ve worked closely with veterans navigating both emotional struggles and the benefits process. We understand how deeply service can affect your well-being. And we’re here to help you express that in a way the VA can understand.
In this guide, you’ll learn:
- What a VA Statement in Support of Claim really is
- How to write one that’s powerful and effective
- A sample statement to use as your blueprint
Whether you’re just starting your claim or appealing a denial, this guide can help you make your case and get the support you’ve earned.
What Is a VA Statement in Support of Claims?
A VA Statement in Support of Claim (Form VA 21-4138) is your personal statement. It’s where you explain, in your own words, how your condition is connected to your military service.
Think of it as your chance to tell your story clearly and directly.
This isn’t just paperwork. It’s often the missing piece that ties your medical evidence to your service. Without it, the VA may not see the full picture.
Why This Statement Matters:
- Clarifies the Connection: Maybe your injury wasn’t fully documented. Or maybe symptoms appeared years after service. This statement bridges those gaps.
- Gives Context: You can describe specific incidents, duties, or events that led to your condition. This context helps reviewers understand your case more personally.
- Strengthens Your Claim: Paired with medical records, buddy letters, and service documents, your statement adds a personal, but factual, layer of support.
Writing this statement may seem daunting. But with the right approach, you’ll make it a strong part of your claim package.
When Should You Use It:
You’ll want to submit a statement in any of these situations:
- When filing a new claim for a service-related condition.
- If you’re appealing a denied claim and need to strengthen your case.
- When you need to explain the connection between your service and your health problem.
- If you want to clarify a timeline or gap in your medical records or service history.
Writing this statement may seem daunting. But with the right approach, you’ll make it a strong part of your claim package.
Why Is a VA Statement Important for Your Claim?
A VA Statement in Support of Claim isn’t just another form. It’s your chance to speak directly to the VA to explain what the records don’t show. This simple document can make or break your claim.
Here’s why it matters:
1. It Fills in the Gaps
Not everything is in your service or medical records. Your statement helps connect the dots.
You can describe
- Specific incidents the VA might overlook
- Symptoms that don’t show up in routine checkups
- Patterns or changes that support your claim
This gives your application a stronger foundation.
2. It Clarifies Complex Conditions
Some issues, like PTSD or toxic exposure illnesses, don’t have neat timelines. They develop over time and often lack clear documentation.
Your statement helps tell the story:
- When symptoms started
- How they’ve affected your daily life
- The connection between service and condition
This kind of detail gives the VA a full picture.
3. It Personalizes Your Case
Numbers and codes don’t tell your story. You do. A well-written statement adds to your voice.
It shows the real-life impact of what you’ve gone through. This helps the VA see beyond forms and files to the person behind them.
4. It Supports Secondary Conditions
Let’s say your service-connected knee injury caused long-term back pain. Or sleep issues led to depression.
Your statement can clearly explain the link. This helps justify secondary claims and get the full support you deserve.
5. It Strengthens Appeals
If your claim was denied or marked “insufficient,” don’t panic. Your statement gives you a second shot.
You can:
- Address any errors or missing details.
- Provide clarification
- Offer a timeline or insight the VA didn’t have before.
That alone can tip the decision in your favor.
How to Write a Strong VA Statement in Support of a Claim
Writing your statement doesn’t have to be overwhelming. You don’t need fancy words or legal jargon. You just need to be clear, honest, and specific.
Follow these steps to write a statement that makes an impact:
1. Start with the Basics
At the top of your statement, include:
- Your full name
- Social Security Number or VA file number
- Date
- The condition you’re claiming (e.g., PTSD, back pain, tinnitus)
Also include the form name: “Statement in Support of Claim (VA Form 21-4138).” This keeps things organized and official.
2. Briefly Explain Your Service
Set the scene with a short service summary:
- Your branch
- Dates of service
- Role or assignment
- Any deployments or events relevant to your claim
Example: “I served in the U.S. Army from 2004 to 2010 as a combat medic, with deployments to Iraq in 2006 and 2008.”
3. Describe the Event or Experience
This is the heart of your statement.
Be specific about what happened that led to your condition.
Include:
- What you experienced
- Where and when it happened
- What symptoms followed?
- Any immediate treatment or changes
Avoid vague phrases like “I had issues” or “it was tough.”
Be clear and direct: “During my deployment in Fallujah in 2006, I was exposed to several IED blasts. Since then, I’ve had ongoing hearing loss and ringing in my ears.”
4. Explain How It Affects You Now
Describe how your condition continues to impact your life.
Think about
- Daily routines
- Work or school performance
- Relationships
- Mental or physical challenges
Keep it fact-based, but don’t be afraid to be real.
Example: “My back pain has worsened to the point where I can’t sit for long periods, which affects my ability to work.”
5. Mention Any Supporting Documents
Are you including buddy statements, medical records, or incident reports?
List what you’ve attached to strengthen your claim. This shows you’re organized, and it helps the VA connect your evidence with your statement.
6. Keep It Concise and Focused
Try to keep your statement to 1–2 pages max. Use short paragraphs and plain language. Avoid rambling or emotional language without evidence.
Stick to facts, timelines, and impacts. That’s what helps your claim most.
Key Components of a VA Statement in Support of Claim
Writing a strong VA statement doesn’t mean writing a novel. It just means being clear, honest, and focused.
Here’s exactly what you should include to make your statement effective:
1. Introduction
Start simple and direct.
Include:
- Your full name
- VA file number or Social Security number
- The condition or benefit you’re claiming
Example: “I, John D. Carter, submit this statement in support of my claim for PTSD. My VA file number is 123456789.”
2. Description of the Incident or Condition
Next, explain what happened. This is where you walk the VA through the key event or situation.
Be specific:
- What happened?
- Where and when?
- What was the result?
Example: “While stationed in Afghanistan in August 2010, I was in a convoy that struck an IED. I suffered a concussion and have had chronic headaches ever since.”
3. Impact on Your Daily Life
Now explain how the condition affects you now. Paint a clear picture of what life looks like with this issue.
Think about
- Physical pain or limitations
- Mental or emotional strain
- How it affects your job, relationships, or daily tasks
Example: “I experience daily back pain that prevents me from standing for long periods. This limits my ability to work full-time or enjoy time with my children.”
4. Connection to Your Military Service
This is critical. Clearly link your current condition to your time in the service. If you’ve been diagnosed by a doctor or have military records to prove it, mention that here.
Example: “My tinnitus began shortly after repeated exposure to loud weapon fire during training in 2005. I reported it during my separation exam and was later diagnosed by a VA doctor.”
5. Supporting Evidence
Back your statement with documents. Let the VA know you’re attaching proof.
Include:
- Medical records
- Buddy statements
- Deployment records or treatment notes
Example: “I’ve attached medical records from the VA clinic in Denver and a statement from Sgt. David Lee, who witnessed the incident.”
6. Closing Statement
End respectfully and professionally.
Let them know you appreciate their time and that you’re asking for fair consideration.
Example: “I respectfully request that this statement, along with the supporting documents, be considered in evaluating my claim. Thank you for your time and attention.”
Sample VA Statement in Support of Claim
Use the example below as a template for writing your own statement. It follows the same steps we just outlined: simple, clear, and focused on facts.
Full Name: John D. Carter
SSN/VA File Number: XXX-XX-1234
Date: July 9, 2025
Condition Claimed: Post-Traumatic Stress Disorder (PTSD)
Form: VA Form 21-4138 – Statement in Support of Claim
Statement:
I served in the United States Marine Corps from May 2003 to June 2009.
I was deployed to Iraq twice, in 2004 and again in 2007, as a combat engineer attached to 1st Battalion, 7th Marines.
During my second deployment, on March 12, 2007, our convoy was hit by an IED in Al Anbar Province. I was about 20 feet from the explosion and witnessed the death of a fellow Marine. I provided first aid and helped secure the area until medics arrived.
After returning home, I started experiencing nightmares, panic attacks, and severe anxiety. Loud noises trigger flashbacks. I avoid crowds, have trouble sleeping, and struggle with concentration. I was officially diagnosed with PTSD by the VA in 2013.
This condition has impacted nearly every area of my life. I’ve lost jobs due to emotional outbursts. My relationship with my wife and children has suffered. I’ve isolated myself and continue to attend weekly therapy through the VA.
I’ve attached my medical records from the VA clinic in San Diego and a buddy statement from Sgt. Mark Daniels, who was with me during the incident. These documents support the timeline and nature of the trauma described.
I respectfully request that this statement be added to my claim file for service-connected PTSD. I believe it clearly shows the connection between my service and current condition.
Thank you for your time and consideration.
Signature:
John D. Carter
Use This Sample as Your Starting Point
Adapt this format to your own experience. Keep it honest. Keep it factual. Keep it focused. Your story matters, and when told clearly, it can make all the difference.
How to Fill Out VA Form 21-4138 Correctly
VA Form 21-4138, also called the Statement in Support of Claim, is one of the most common forms used in the VA claims process.
But many veterans fill it out wrong or miss simple steps that can delay their benefits.
Here’s a step-by-step guide to help you complete the form correctly the first time.
📄 Download the form directly here: VA Form 21-4138 (PDF)
1. Veteran/Beneficiary Information
Fill out this part at the top of the form with your personal details.
Include:
- Full legal name (as listed in VA records)
- Social Security Number or VA File Number
- Date of birth
- Your contact information (address, phone, and email)
Tip: Double-check that your info matches what’s on file with the VA.
2. Statement Section (Big Blank Box)
This is the heart of the form.
Use this space to:
- Write your full VA Statement in Support of Claim.
- Follow the structure: introduction, incident description, impact, service connection, and closing.
- Be clear, specific, and concise.
If your statement is too long for this box:
- Write “See attached page.”
- Include your typed or printed statement on a separate sheet.
- Label the top of that sheet with your name, SSN/VA file number, and date.
- Attach it securely to the form.
Tip: Always use black ink if writing by hand. Block letters work best.
3. Signature and Date
At the bottom:
- Sign your full legal name.
- Write today’s date (MM/DD/YYYY format).
No signature = no validity. Don’t forget this part.
4. Submitting Your Form
Once complete, submit the form in one of these ways:
Mail:
Department of Veterans Affairs
Evidence Intake Center
P.P.O. Box 4444
Janesville, WI 53547-4444
In Person: Drop it off at your local VA regional office.
Online (via VA.gov): Log in to your VA.gov account and upload your form securely.
Bonus Tip: Keep a copy for your records, just in case.
Quick Checklist Before You Submit
- Did you include your full name and SSN/file number?
- Did you explain the event clearly and with detail?
- Did you attach any extra pages or evidence?
- Did you sign and date the form?
- Did you make a copy for yourself?
Common Mistakes to Avoid in Your VA Statement
Writing your VA Statement in Support of Claim is one of the most important steps in the process. But even small mistakes can slow things down or, worse, hurt your chances of approval.
Here are the most common pitfalls and how to avoid them:
1. Being Too Vague
General statements like “I got hurt during my deployment” don’t help much. The VA needs details.
Be clear:
- What happened?
- Where did it happen?
- When did it happen?
- What symptoms followed?
The more specific, the stronger your case.
2. Leaving Out Key Details
Don’t assume the VA will fill in the blanks. If you leave out the “how” and “why,” your claim may feel incomplete.
Make sure you clearly explain:
- What caused your condition?
- How it’s connected to your service
- How it affects your daily life now
3. Using Emotional Appeals Without Facts
It’s okay to share how you feel, but emotions alone aren’t enough.
Balance your statement with facts.
- Dates of diagnosis
- Medical treatments received
- Service records or documented events
Think of your emotions as the story and the documents as the proof.
4. Submitting Inaccurate Information
Even a small error can raise red flags. If your timeline or location is off, it can hurt your credibility.
Always double-check:
- Dates
- Locations
- Unit info
- Symptoms and diagnoses
Cross-reference everything with your official records.
5. Ignoring Proofreading
Typos and messy writing don’t just look bad; they can confuse your message.
Before you submit:
- Read it out loud.
- Ask someone you trust to review it.
- Check for grammar, clarity, and flow.
A clean, clear statement shows professionalism and effort.
6. Including Unnecessary Details
Stick to what supports your claim. Don’t go off-topic or add unrelated background stories.
Every sentence should do one thing: help the VA understand why you deserve benefits.
How Clamon Counseling Services Supports the VA Statements for Claims
Clamon Counseling Services offers essential support to veterans as they prepare VA statements for claims. Their team specializes in simplifying the claims process by assisting veterans in crafting clear and effective documentation that meets VA requirements.
They provide emotional support throughout the process, helping to ease the stress often associated with navigating complex systems. With their deep understanding of veterans’ unique experiences, they offer guidance tailored to individual needs, ensuring that all relevant details are thoughtfully included. By working closely with veterans.
Clamon Counseling Services makes the claims process more manageable and increases the chances of a successful outcome. Their compassionate approach not only reduces frustration but also empowers veterans to feel confident and supported every step of the way. With Clamon Counseling’s expertise, veterans can focus on what matters most. achieving the benefits and recognition they deserve.
Final Thoughts
A VA Statement in Support of Claim is more than just paperwork. It’s your chance to make sure your story gets heard loud and clear.
Official records tell part of your journey, but your statement fills in the gaps. By sharing your experiences honestly and linking your condition to your service, you give your claim real strength.
Whether you’re filing a new claim or appealing a denial, a detailed, accurate statement can tip the scales in your favor.
Avoid common mistakes. Take your time. And don’t hesitate to ask for help if you need it.
Remember, this is your opportunity to stand up for the benefits you earned through your service.
With preparation and focus, you can make a powerful case that leads to the recognition and support you deserve.
Your voice matters. Make it count.
Frequently Asked Question About Va Statement In Support Of Claim
What is VA Form 21-4138 used for?
VA Form 21-4138 is used to submit a statement in support of a claim for VA benefits. Veterans use it to provide personal accounts or details that clarify their case. It’s a way to supplement official records and ensure the VA fully understands their claim.
Can I write my own VA Statement, or do I need help?
You can absolutely write your own VA Statement, but getting help from a veterans’ service organization or legal advisor can improve its quality. They can guide you on phrasing and evidence inclusion. This ensures your statement is clear, professional, and complete.
Does a VA Statement guarantee claim approval?
While a strong statement improves your case, it does not guarantee approval. Decisions depend on the strength of the evidence and the VA’s review. However, a well-prepared statement can make your claim more compelling.
How long should my VA Statement be?
A VA Statement should be concise but thorough, typically no more than 1–2 pages. Focus on including relevant facts and evidence without unnecessary detail. Clarity and brevity help reviewers process your claim efficiently.
Can I submit additional evidence after filing my VA Statement?
Yes, you can submit additional evidence to support your claim even after submitting your VA Statement. The VA encourages claimants to provide any relevant documents. Just ensure the additional evidence ties directly to your case.
What if my VA Statement contains errors?
If you discover an error, you can submit a corrected statement. Notify the VA as soon as possible and clearly indicate that it replaces the original. Accurate information is critical to avoid delays or misunderstandings.
Do all claims require a VA Statement?
No, not all claims require a VA Statement, but it is highly recommended for complex cases. It’s especially useful when medical records or service documents are insufficient. Including a statement adds context that could strengthen your claim.
Can I include personal emotions in my VA Statement?
While emotions can make your statement compelling, they should be paired with facts. Focus on explaining how your condition affects your life in a relatable way. Avoid making your statement overly emotional without substantive evidence.
Are there alternatives to VA Form 21-4138 for submitting statements?
Yes, statements can also be written in a letter format if VA Form 21-4138 is unavailable. Ensure all necessary details are included, such as your VA file number. Always follow VA guidelines for submission.
How do I know if my VA Statement was received?
You can confirm receipt by checking your VA claim status online or contacting the VA directly. Keep a copy of your submission for reference. Following up ensures that your documentation is included in the decision-making process.
Sources:
- Tangney, J. P., Stuewig, J., & Hafez, L. (2011). Shame, guilt, and remorse: implications for offender populations. Journal of Forensic Psychiatry & Psychology, 22(5), 706–723. https://doi.org/10.1080/14789949.2011.617541
- Boyd, N. (2015). How to Support Claims with Evidence and Reasoning. In Study.com. https://study.com/learn/lesson/supporting-claims-with-evidence-reasoning.html
- Mallette, A. (2024, February 22). Attorney Tips for Crafting Winning VA Statements in Support of Your Claim | Hill & Ponton, P.A. Hill & Ponton, P.A. https://www.hillandponton.com/write-convincing-statement-support-claim/
- SO . . . WHAT ARE YOU SAYING HERE? (n.d.). https://students.tippie.uiowa.edu/sites/students.tippie.uiowa.edu/files/2022-05/effective_claims.pdf
